Sales, Operations and Technical Assistant

As a role that is integral to the smooth running of Peters & May’s worldwide operations, this position provides a great opportunity for an ambitious individual looking for their next challenge. Working in a fast-paced environment you will be responsible for a variety of tasks across Sales, Operations and Technical functions. Peters & May are looking for an individual with the ability to build strong relationships with suppliers and clients, whilst holding great organisation skills.

 

Main Responsibilities:

Sales & Operations – Mediterranean Line

  • Enter and generate Peters & May Carrier quotations for the Sales Team
  • Ensure all quotes are logged accurately and followed up
  • Book divers, welders, surveyors and other sub-contractors
  • Liaise closely with port agents and regional offices
  • Manage CFM sheets so that they are kept fully up-to-date
  • Work closely with the Sales Manager to assist in the development of current and new clients
  • Compile booking contracts and insurance declarations
  • Source and negotiate costs with suppliers / carriers
  • Update clients on progress of charter sailings – vessel nominations, load / discharge sequences
  • Keep the “Charter vessel follow-up” updated for the Mediterranean sailings (payment, insurance, owners contact details and BL instructions)
  • Keep sailing schedules updated both online and via contact with regional offices
  • Data entry into Forwarding System

Technical

  • Allocating tasks to Loadmasters and updating work plots
  • Control of Loadmaster travel, flight bookings and car hire ensuring budget is maintained
  • Ensure safety standards are maintained in the office / at port and on vessels
  • Keeping the asset tracking management tool updated
  • Sign off Travel Invoices, ensuring appropriate job information is included
  • Monitor and oversee credit notes and disputes with travel agents
  • Booking local trucking and MHE
  • Low cost procurement of consumables
  • Control of PPE

 

If you have experience in shipping and are looking for a new challenge working within a fast-growing global business, we would like to hear from you. Please email hr@petersandmay.com with your CV for more details.

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